Use this checklist as a guide to help you develop a new Publicly Available Pay Schedule (PAPS). Verify each condition on this checklist is met to create a PAPS in compliance under California Code of Regulations section 27251.
- The PAPS identifies each unique position title for every established class of employees.
- If the position is a class of one, a Publicly Available Agreement that satisfies all the requirements of a PAPS may also be used.
- The annualized pay rate is represented for each position title.
- If derived from a monthly, hourly or daily rate, the annualized pay rate must be multiplied by the total months, hours or days required to be employed in the position on a full-time basis.
- The annualized pay rate states the annual rate of pay for the position.
- The annualized pay rate cannot include additional compensation.
- Any additional compensation that meets the definition of special pay should be reported separately as special pay.
- Any additional compensation that does not meet the definition of salary or special and is not explicitly excluded should be reported separately as supplemental pay.
- The schedule will not be compliant if it references another document.
- Example: For a contracted position the schedule cannot say, "See contract or agreement." The rate of pay must be indicated on the schedule.
- The PAPS indicates an effective date.
- If the PAPS is being amended, the revision date is indicated.
- The PAPS is approved and adopted by the governing body.
- For a county office of education, an elected superintendent can serve as the governing body for approval purposes.
- The PAPS is immediately accessible for public review or posted on the employer's website.
- The PAPS will be retained for public inspection.
